Are you a proactive and highly organized professional passionate about making a tangible difference in the lives of women and girls globally? Do you thrive in a dynamic, supportive environment where your contributions directly impact critical initiatives? If you are seeking a fulfilling role as a Women’s Health Program Assistant, then you’ve found your next opportunity.
Our organization is the largest nonprofit dedicated to eradicating poverty, disease, and inequity worldwide. We operate on a fundamental belief: everyone, regardless of their background or circumstances, should have the chance to lead a healthy, productive life. To that end, we believe our team should mirror the rich diversity of the global communities we serve, and we’re committed to fostering an inclusive workplace where you can truly flourish, both personally and professionally.
The Team: Driving Women’s Health Innovations
You’ll be joining our newly formed Women’s Health Innovations (WHI) team, a program built on the conviction that accelerating access to high-quality health products for women and girls in low- and middle-income countries (LMICs) is essential for their well-being and productivity. Specifically, this vital program encompasses portfolios focused on:
- Contraceptive technology
- Vaccines and diagnostics for sexually transmitted infections (STIs)
- Solutions for gynecological issues like bacterial vaginosis
- Products for menstrual health and hygiene
Your Opportunity: Senior Women’s Health Program Assistant Role
We’re seeking a proactive and highly organized Senior Program Assistant to provide comprehensive administrative and organizational support to our Women’s Health Innovations team. This Seattle-based role is pivotal to our success, as it involves working closely with both internal and external stakeholders. Furthermore, you’ll report to the Deputy Director, Strategy Planning & Management (DDSPM), Women’s Health Innovations, Gender Equality, with a dotted line to the Senior Program Assistant on the WHI team.
Crucially, your success in this Women’s Health Program Assistant role hinges on:
- Exceptional judgment and a proactive approach
- Strong ownership of responsibilities
- Resourceful problem-solving and unwavering integrity
- A collaborative spirit and a good sense of humor
We’re a culture that empowers our people. In fact, we believe that energized individuals, collaborating effectively and guided by strong leadership in a broad environment, can achieve extraordinary things! Therefore, our four core agreements — show respect, offer trust, be open, and build energy — are the foundation of how we work.
Please note that approximately 10% domestic/international travel may be required for this Women’s Health Program Assistant position.
What You’ll Do: Key Responsibilities for a Women’s Health Program Assistant
As a Senior Program Assistant, you’ll play a crucial role in the smooth operation of the WHI team. To illustrate, you will be responsible for:
- Managing complex calendars for up to 4-6 principals, including meetings with participants across multiple time zones, both internal and external.
- Prioritizing communications to ensure prompt responses to inquiries.
- Providing high-quality interactions and clear, consistent communication with colleagues, grantees, and partners.
- Coordinating logistics, scheduling, and planning for virtual and in-person events, including participant arrangements and material dissemination.
- Playing a key role in fostering team culture, helping to design team-building and celebratory moments.
- Actively participating in team meetings and events, and keeping a pulse on the team’s health and effectiveness.
- Managing competing priorities through transparency, collaboration, and rigor.
- Acting as a liaison with internal and external partners, grantees, government officials, and consultants – this often includes VIP interactions.
- Coordinating daily workflow and project progress, ensuring clear roles, responsibilities, and timely delivery of tasks.
- Providing operational support, such as knowledge management, maintaining organized virtual filing systems, creating meeting agendas, and capturing notes and action items.
- Managing records and data, including Microsoft Teams pages, SharePoint sites, and tracking tasks and projects.
- Working on special projects as needed, which may involve basic project management or research and analysis.
- Performing other duties as assigned to support the team’s goals related to women’s health initiatives.
What You Bring: Your Experience
We’re looking for someone with:
- Demonstrated administrative experience in an organization where complex scheduling and planning were central.
- A highly proactive approach to identifying team needs and championing solutions.
- Proven ability to set priorities and meet deadlines while managing multiple, competing demands.
- Experience operating effectively in a constantly changing environment, able to positively respond to evolving assignments.
- Excellent oral and written communication skills, with the ability to effectively engage with diverse internal and external contacts and adapt to various working styles.
- Exceptional attention to detail.
- The legal right to work in the United States without visa sponsorship.
Salary Range: For candidates located in Seattle, WA, the salary range for this Women’s Health Program Assistant role is $30.58 to $42.79 USD per hour. Our compensation philosophy balances competitive pay with our mission-driven goals, and consequently, new hire salaries typically fall between the minimum and midpoint of the range, depending on your skills, experience, and expertise.
Why Join Us?
Beyond a competitive salary, we offer an exceptional benefits package that prioritizes your well-being and supports your family. Specifically, this includes:
- Comprehensive medical, dental, and vision coverage with no premiums.
- Generous paid time off and paid family leave.
- Foundation-paid retirement contributions.
- Regional holidays.
- Opportunities to engage in diverse employee communities.
For over 20 years, we’ve been at the forefront of tackling global inequities. Indeed, we collaborate with businesses, governments, and nonprofits, with each partner playing a unique role in accelerating progress. We are driven by five core values: Optimism, Collaboration, Rigor, Innovation, and Inclusion. As a result, our employees consistently report feeling proud to work here and are dedicated to our mission.
We are committed to diversity, equity, and inclusion in all our employment practices. We believe all lives have equal value and strive for a global and cultural workplace that supports a wide range of voices, ideas, and approaches. Therefore, all applicants and employees are treated fairly, without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, or prior protected activity.
Ready to make an outsized impact as a Women’s Health Program Assistant?
