Are you a highly organized and proactive administrative professional looking for a challenging Senior Program Assistant London role? Perhaps you thrive in fast-paced environments and enjoy supporting leaders who drive critical initiatives. If so, join our team! Indeed, you’ll find yourself helping us accelerate progress for women and girls worldwide.
About Our Foundation
We are the world’s largest nonprofit, dedicated to fighting poverty, disease, and inequity. Our core belief is simple: everyone deserves the chance to live a healthy, productive life, regardless of background. To achieve this, we actively build a diverse workforce that truly reflects the global populations we serve. Furthermore, we offer an exceptional benefits package. This includes comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, and a foundation-paid retirement contribution. Ultimately, we strive to foster a workplace in London where you can truly thrive, both personally and professionally. Our London office is actively seeking dedicated professionals, including a Senior Program Assistant, to join our impactful team.
The Team
In 2020, we launched our Gender Equality (GE) division. This action strongly demonstrates our unwavering commitment to advancing the well-being of women and girls globally. This particular role, a Senior Program Assistant position, sits within the GE Division’s Family Planning (FP) team in London. Our mission is clear: ensure women and girls in the world’s poorest countries access high-quality contraceptive information, services, and supplies. Consequently, our work spans innovation, advocacy, and data. Moreover, we provide on-the-ground support to scale critical initiatives in local and global contexts.
Your Senior Program Assistant Opportunity in London
As a Senior Program Assistant, you’ll provide essential administrative and organizational support to our team leaders. You will manage their complex schedules. In addition, you’ll coordinate daily operations and drive administrative projects. Your broad knowledge of our foundation’s procedures and systems will, therefore, significantly help you improve team effectiveness and thereby ensure smooth operations for our London-based initiatives. This makes the Senior Program Assistant role crucial for our team.
What a Senior Program Assistant Does
As a key Program Assistant in our London office, your responsibilities will include:
- Master of Organization: Skillfully manage complex calendars for 4-6 principals. Specifically, this involves coordinating meetings across multiple time zones – a core task for a Program Assistant. You’ll also work with internal and external partners, including VIPs, grantees, government officials, and consultants.
- Communication Hub: Act as a central liaison. Prioritize communications to ensure prompt responses. Additionally, you will deliver high-quality, clear, and consistent interactions with all stakeholders in your capacity as a Senior Program Assistant.
- Project Powerhouse: Coordinate daily workflows and project progress. Ensure clear roles, responsibilities, and timely task completion. Furthermore, you will manage logistics for high-level events, ranging from participant arrangements to material dissemination.
- Operational Excellence: Provide crucial operational support. This includes knowledge management and maintaining organized virtual filing systems. Beyond that, you’ll capture action items from key meetings, a vital task for any administrative assistant.
- Data & Records Wizard: Manage team Microsoft Teams pages, SharePoint sites, and other filing systems. Precisely track and prioritize tasks and projects.
- Special Projects: Take on special projects as needed. For instance, this may involve basic project management and/or research and analysis of data to respond to requests.
- Culture Champion: Play a vital role in shaping team culture. Help design team-building events and celebrations for the London team.
- Team Player: Be an active, engaged member of both the Family Planning team and the Business Team. Participate in meetings, attend events, and contribute to overall team health and effectiveness.
What You’ll Bring to this London Role
- Proven Experience: Candidates for this Senior Program Assistant London role should demonstrate administrative experience in a complex, fast-paced organization, ideally in a London-based setting. This Program Assistant position demands a proactive approach.
- Proactive & Resourceful: Be highly proactive in identifying team needs and opportunities. Consequently, you will skillfully champion and resolve them.
- Multitasking Maestro: Show experience setting priorities and meeting deadlines while effectively supporting multiple individuals. This includes calendar management, travel arrangements, and event planning – all crucial for a Senior Program Assistant.
- Adaptable & Efficient: Possess experience working with organizational systems to improve efficiency. Moreover, you should successfully navigate changing environments.
- Exceptional Communicator: Exhibit excellent oral and written communication skills. You must effectively engage diverse internal and external contacts and adapt to various working styles.
- Tech Savvy: Be proficient with MS Office Suite including Outlook, SharePoint, Excel, PowerPoint, and Microsoft Teams.
- UK Work Authorization: Importantly, you must legally work in the United Kingdom without visa sponsorship.
Why Join Our London Team?
At our foundation, we strongly believe all lives have equal value. Therefore, we commit to a global, cultural workplace that embraces diversity, equity, and inclusion in all forms. You’ll apply your talents in a dynamic environment; indeed, you’ll make an outsized impact on critical global issues. Our employees consistently report feeling proud to work here in London. As a Senior Program Assistant, you’ll find purpose in our mission. They dedicate themselves to our mission: reducing inequities.
We offer various work arrangements, generous PTO, and full healthcare premium coverage. Additionally, you’ll receive contributions to your retirement fund, along with other financial, wellness, and family benefits.
Ready to contribute to a healthier, more equitable world as a Senior Program Assistant London?
Apply today! https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/25738
