Job Overview
Operations and Human Resources Team Member (Remote, United States)
Join Food Empowerment Project (F.E.P.) as an Operations & HR Team Member! This pivotal role offers a salary of $70,000 annually. While this is a remote position open across the United States, candidates based in California are preferred.
About Food Empowerment Project: Founded in 2007, Food Empowerment Project (foodispower.org) works to create a more just and sustainable world. We achieve this, first and foremost, by recognizing the power of one’s food choices. Furthermore, we specifically seek to empower those with the fewest resources. Our advocacy areas are broad: for instance, we spotlight the abuse of animals on farms, actively fight against unfair conditions for produce workers, call for the availability of healthy foods in Black and Brown communities and low-income areas, and champion the conservation of natural resources. Ultimately, we encourage healthy food choices that reflect a more compassionate society. F.E.P. is a registered 501(c)(3) nonprofit, and currently, we commit to maintaining a robust program aimed at helping individuals go vegan and stay vegan. This involves strong operations and human resources support. As an Operations & HR Team Member, you’ll contribute directly to our mission’s foundation.
The Operations & HR Team Member is crucial for maintaining and enhancing F.E.P.’s operational infrastructure. Consequently, this position strategically combines planning, compliance oversight, and hands-on administration across human resources, finance, risk management, and program support, making it a multifaceted operations and HR role. This administrative operations expertise is central to our efficiency.
Essential Functions & Responsibilities for an Operations & HR Team Member
As the Operations & HR Team Member, you will manage diverse responsibilities:
Compliance & Registrations (10–15%)
- Manage non-profit registrations, renewals, and filings (state/federal).
- In addition, oversee employment registration and workers’ compensation compliance.
- Ensure IRS compliance, 1099 issuance, and sales tax filings as needed for smooth operations. Your role is key to our nonprofit compliance.
Payroll & Benefits Administration (15–20%)
- Process payroll and troubleshoot with platforms like ADP.
- Next, administer benefits (e.g., 401(k)) and accurately track contributions.
- Finally, reconcile payroll reports with financial records, a key HR operations function. This is vital HR administration.
Insurance & Risk Management (5–10%)
- Manage insurance renewals and liaise effectively with brokers.
- Moreover, oversee workers’ compensation coverage and claims.
- Partner with legal counsel for HR issues and policy interpretation, bolstering our risk management operations. Your contributions here ensure sound organizational operations.
Financial Operations (20–25%)
- Review bank statements and credit card reconciliations.
- Subsequently, support audits and accounting processes.
- Approve payments via Bill.com or equivalent platforms.
- Lastly, assist with budget development and tracking, supporting overall nonprofit operations. This is a core part of being an Operations & HR Team Member.
HR & Team Support (15–20%)
- Oversee onboarding, orientations, and performance check-ins.
- Additionally, coordinate compliance training, Performance Improvement Plans (PIPs), and interventions.
- Support team culture and acknowledgments.
- Set up and manage team email accounts.
- Furthermore, assist with conflict resolution and workplace investigations, central to human resources operations. Your skills as an HR Generalist will shine here.
Documentation & SOPs (10–15%)
- Create and maintain Standard Operating Procedures (SOPs), handbooks, and guides.
- Concurrently, manage key spreadsheets, trackers, and collective documentation, supporting efficient operations. This crucial task enables smooth administrative operations.
Administrative & Miscellaneous (10–15%)
- Coordinate office supply needs and team mailings.
- Finally, respond to operational inquiries from staff and partners, completing your operations and HR team member duties. This shows your versatility as an Admin & Operations Specialist.
Qualifications & Competencies for an Operations & HR Team Member
To qualify for this Operations & HR Team Member position, you must possess:
Education & Experience
- A Bachelor’s degree in Business Administration, Non-profit Management, or equivalent experience.
- Furthermore, at least 3 years of proven experience in an operations, administration, or nonprofit-related role. This includes strong remote HR operations experience.
Technical Skills
- Proficiency with ADP, Bill.com, QuickBooks, or similar platforms.
- Strong Microsoft Office and Google Workspace skills are essential for effective HR operations.
Core Competencies
- Excellent organizational, communication, and interpersonal skills.
- The ability, moreover, to manage multiple priorities effectively under tight deadlines.
- Demonstrated knowledge of non-profit compliance and risk management.
- Above all, a strong commitment to F.E.P.’s mission, ethics, and social justice values, vital for any nonprofit operations role.
Salary & Benefits
- Salary: You will receive $70,000 USD annually.
- Benefits: This full-time, salaried position offers comprehensive benefits. These notably include:
- Health care reimbursement for medical, dental, and vision premiums. Specifically, medical coverage provides 100% premium coverage for employees and 75% for qualified dependents. Dental and vision coverage, by contrast, offer 100% premium coverage for employees, with premium coverage for dependents not specified.
- Also, 3 weeks of paid vacation annually, with accrual increases over time.
- A professional development budget is provided.
- Pre-tax FSA accounts (medical, dependent care) come with a partial company match.
- Finally, a 401K with a partial company match completes the package, supporting your overall human resources needs. This makes for a robust HR administration package.
Location & Working Conditions
This is a remote, U.S.-based role, with a preference for candidates located in California. While the majority of work is remote, occasional in-person needs may arise. You will operate in a typical office environment with light physical activity. Please note, occasional early-morning, evening, or weekend availability may be required to meet operational demands for this Operations & HR Team Member role.
Application Instructions
Please send your resume and cover letter (highlighting relevant experience) to jobs@foodispower.org with the subject line “Operations & HR Team Member.” Applications are accepted on a rolling basis until the position is filled. Please, no phone calls.
F.E.P. strongly encourages applications from people of color, women and non-binary folks, immigrants, LGBTQ+ individuals, and individuals with disabilities.
APPLY HERE: https://www.theimpactjob.com/job-post/operations-and-human-resources-team-member
Frequently Asked Questions (FAQs) for this Operations & HR Role
Q1: Is this a fully remote position? A1: Yes, this role is primarily remote and open to candidates anywhere in the U.S. We do, however, prefer applicants based in California. Occasional in-person needs may occur for this Operations & HR Team Member.
Q2: What is the salary for this role? A2: The annual salary for the Operations & HR Team Member is $70,000 USD.
Q3: What types of tasks will I handle in this role? A3: This position is very diverse, covering compliance, HR administration, payroll, benefits, financial operations, risk management, documentation, and general administrative support. Therefore, expect a wide range of duties. Your role as an Admin & Operations Specialist is comprehensive.
Q4: Do I need prior non-profit experience? A4: While not strictly required, the role asks for knowledge of non-profit compliance and risk management. Consequently, 3+ years in an operations, administration, or non-profit-related role is considered ideal. This includes a strong understanding of nonprofit HR.
Q5: What are the key software skills required? A5: Proficiency with payroll/finance platforms like ADP, Bill.com, and QuickBooks is important. In addition, strong Microsoft Office and Google Workspace skills are also crucial for HR operations.
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